Privacy Policy

Last updated: 1 September 2026

I am committed to protecting your privacy and handling your personal information responsibly. This Privacy Policy explains what personal information I collect, why I collect it, how I use and protect it, and your rights in relation to your information.

This policy applies to personal information collected through my yoga classes, workshops, events, website and related services.

1. Who I am

I am a self-employed yoga teacher and sole trader operating as OM Sanctuary Yoga.

For the purposes of UK data protection law, I am the data controller for the personal information I collect and process in connection with my yoga business.

If you have any questions about how your information is used, you can contact me at:

Email: hello@omsanctuaryyoga.com

2. What information I collect

Depending on how you interact with my business, I may collect:

Contact and booking information

• Your name

• Your email address

• Information relating to your class, workshop or event bookings

• Payment or transaction information where necessary to administer your booking

Health and wellbeing information

If you complete a yoga enrolment or health questionnaire, I may collect information about your health, injuries, medical conditions, physical limitations or other information that you choose to provide that is relevant to your participation in yoga.

Health information is considered special category data under UK data protection law and is handled with additional care.

You are not required to disclose more health information than you are comfortable sharing, although providing relevant information may help me to teach you safely and appropriately.

Website information

When you use my website, certain technical information may also be collected automatically, such as your IP address, browser type and information about how you use the website. This may occur through cookies or similar technologies.

3. How I use your information

I use your personal information only where there is a legitimate reason to do so. This may include:

• Processing and managing bookings for yoga classes, workshops and events

• Communicating with you about your bookings

• Contacting you about changes or cancellations to classes or events

• Understanding relevant health information so that I can adapt yoga practices and help you participate safely

• Keeping appropriate business and financial records

• Sending you marketing communications where you have given your consent to receive them

• Responding to enquiries and requests

• Meeting my legal and regulatory obligations

• Protecting my business, students and others where necessary

I will not use your personal information for purposes that are incompatible with those described in this policy.

4. Legal basis for processing your information

Under UK data protection law, I need a lawful basis for processing your personal information.

Depending on the circumstances, I may rely on:

Contract: Where processing your information is necessary to provide a class, workshop, event or other service that you have booked.

Legitimate interests: Where processing is necessary for the reasonable running and administration of my yoga business, provided that my interests do not override your rights and freedoms.

Legal obligation: Where I am required to keep or disclose information to comply with a legal obligation, such as accounting or tax requirements.

Consent: Where you have given me permission to use your information for a particular purpose, such as receiving marketing emails.

Health information

Because health information is special category data, I also need an additional condition under UK data protection law to process it.

Where you voluntarily provide health information on an enrolment or health questionnaire, I generally rely on your explicit consent to process this information for the purpose of supporting your safe participation in yoga.

You can withdraw your consent at any time. However, if you choose not to provide relevant health information, or withdraw your consent to its use, I may not be able to safely provide certain yoga instruction or services to you.

5. Marketing

I may occasionally contact you by email about yoga classes, workshops, events or other services offered by OM Sanctuary Yoga.

I will only send marketing communications where I have a lawful basis to do so. Where consent is required, I will ask for your consent before sending marketing emails.

You can unsubscribe from marketing emails at any time by clicking the unsubscribe link in the email or by contacting me directly.

Unsubscribing from marketing communications will not affect essential communications relating to a booking or service you have purchased.

6. Who I share your information with

I do not sell or pass on your personal information.

I may share limited personal information with trusted third-party service providers where this is necessary to operate my business. These may include:

• My booking or class management platform

• Email and mailing-list providers

• Website hosting providers

• Payment providers

• Accounting or financial service providers

• Other technology providers that help me operate my business

These providers should only process your information in accordance with their own privacy policies and, where applicable, my instructions and contractual requirements.

I may also disclose information where I am legally required to do so or where it is necessary to protect someone's health, safety or legal rights.

7. How I protect your information

I take reasonable technical and organisational measures to protect your personal information against loss, misuse, unauthorised access, alteration or disclosure.

Access to health information is restricted to what is reasonably necessary for me to provide my services safely.

However, no method of storing or transmitting information electronically can be guaranteed to be completely secure.

8. How long I keep your information

I only keep personal information for as long as it is reasonably necessary for the purposes for which it was collected, unless I am required to keep it for longer by law.

Different types of information may therefore be retained for different periods.

For example, financial and transaction records may need to be retained for longer to meet accounting and tax requirements.

Health and enrolment information will not be retained indefinitely and will be securely deleted or destroyed when it is no longer reasonably necessary for the purposes for which it was collected, subject to any applicable legal requirements.

9. Your rights

Under UK data protection law, you have a number of rights in relation to your personal information. Depending on the circumstances, these include the right to:

• Ask for a copy of the personal information I hold about you

• Ask me to correct inaccurate or incomplete information

• Ask me to delete your personal information in certain circumstances

• Ask me to restrict how I use your information in certain circumstances

• Object to certain types of processing

• Withdraw consent where I am relying on consent to process your information

• Request your information in a portable format in certain circumstances

You also have the right to complain to the Information Commissioner's Office (ICO) if you believe your personal information has been handled unlawfully.

You can find information about your rights and how to contact the ICO on the ICO's website.

10. Changes to this Privacy Policy

I may update this Privacy Policy from time to time to reflect changes to my business, the information I collect, or applicable data protection law.

The most recent version will always be published on this website.

11. Contact

If you have any questions about this Privacy Policy or how I handle your personal information, please contact me:

OM Sanctuary Yoga
Email: hello@omsanctuaryyoga.com

I will aim to respond to privacy-related requests as soon as reasonably possible.